Utilizing Location-based Employees As Out of State Registered Agents

When setting up a new business, appointing a registered agent is a critical step. A registered agent is a person or entity designated to receive legal documents and important notices on behalf of the company.

While many companies hire professional registered agents, some choose to appoint a location-based employee for this role. However, there are both pros and cons to this decision that should be carefully considered.

Pros of Utilizing Location-based Employees :


Appointing a location-based employee as a registered agent can be convenient. This employee is already familiar with the company's operations and can receive important documents directly at the company's physical location.


Hiring a professional registered agent can be expensive, especially for small businesses. Appointing a location-based employee is a more cost-effective option, as this employee is already on the company's payroll.

Better understanding of company operations

A location-based employee will have a better understanding of the company's day-to-day operations, which can help them respond to legal notices and documents more efficiently.

Easier communication

Appointing a location-based employee as the registered agent allows for easier communication between the employee and the company's management. Any legal documents received by the employee can be quickly relayed to the appropriate personnel.

Cons of Utilizing Location-based Employees:

Time constraints

A location-based employee may not have the time or resources to properly handle legal documents. If the employee is unavailable or too busy with other tasks, important documents could be missed or delayed.

Limited expertise

A location-based employee may not have the necessary knowledge and expertise to handle legal documents, especially if the company operates in a highly regulated industry.

Conflict of interest

If the location-based employee is also a shareholder or officer of the company, there may be a conflict of interest when receiving legal documents related to the company's operations or finances.

Potential liability

If the location-based employee fails to properly handle legal documents or misses an important deadline, the company could face legal and financial consequences.

Is a Location-based Employee Right For You?

In conclusion, appointing a location-based employee as a registered agent has both pros and cons. While it may be a cost-effective and convenient option, there are risks associated with appointing an employee who may lack the necessary expertise and time to handle legal documents.

Ultimately, companies should carefully consider the qualifications, experience, and availability of their employees before making this important decision. If in doubt, it may be best to hire a professional registered agent to ensure that legal documents are handled correctly and efficiently.